The Future of Event Technology in Corporate Events

According to the IRF’s 2025 Trends Report, technology budgets in the events industry are set to rise in the coming year. As technology evolves at a rapid pace, so do the opportunities to create more immersive and harmonious experiences. 

Why We Trust the IRF 

ETHOS Event Collective is a proud gold sponsor of the Incentive Research Foundation (IRF) because of their invaluable contributions to the industry. The IRF conducts thorough research that provides event professionals with data-driven insights into trends, best practices, and the evolving role of technology. Their work is essential in guiding innovation, ensuring that the tools and strategies we adopt truly enhance event experiences. 

The Power of Event Technology 

According to Event Technology Trends You Need to Know in 2025, leveraging event technology can: 

• Increase attendance by up to 30% 

• Reduce costs and save time by 45% 

• Boost productivity by 40% 

• Improve lead conversion by 25% 

With more emerging technologies than ever before, AI is becoming an integral part of our

daily lives, enhancing experiences, saving time, and boosting productivity. In the events industry, cutting-edge tools and software are revolutionizing planning, management, and

attendee engagement. AI capabilities are no longer just a behind-the-scenes tool—new advancements are transforming how attendees interact with and experience events.

Let’s explore the latest advancements transforming the way events are planned, executed, and experienced. 

Innovations Transforming Event Planning & Engagement 

Immersive Experiences with AR & VR 

• Digital photobooths that transport attendees into themed environments 

• Wearable technology for interactive, real-time engagement 

AI-Powered Enhancements 

• Automating routine tasks to improve efficiency and hasten problem-solving  

• Personalized attendee experiences through generative AI-driven recommendations 

Live Streaming & Recording 

• Expanding audience reach with high-quality streaming and on-demand content powered by machine learning  

QR Codes for Additional Interactions 

• Easy event app access for schedules, networking, and updates 

• Contactless registration for a smooth check-in process 

• Live polls and instant audience engagement 

• Quick access to speaker bios and session details 

As technology continues to evolve, these innovations are setting a new long-term standard for efficiency and engagement in event planning. At ETHOS, we integrate the latest tech and AI tools to create smarter, more immersive, and impactful events. 

By leveraging cutting-edge tools, we elevate the attendee experience through personalized micro-moments, intuitive navigation, and streamlined interactions at every stage of the event. With an intentional approach, event tech becomes a meaningful power source for the journey. 

ETHOS Event Collective: Seamless Tech Integration 

The ETHOS in-house IT department collaborates closely with the Experience and Design team to integrate technology in ways that feel natural, purposeful, and engaging. We believe the right tech should enhance an event—not overpower it—creating a fluid flow rather than a forced addition. 

At ETHOS Event Collective, our in-house IT department gives us direct access to the latest event technology and innovations. This experienced tech team enhances the attendee experience with custom-built mobile apps designed to guide guests through every aspect of your program. 

Event app abilities that elevate engagement: 

• Comprehensive schedules for easy planning 

• Interactive maps to help attendees navigate the venue 

• Speaker bios and session recordings for deeper insights 

• Instant access to event photos to relive key moments 

Beyond mobile apps, our IT team provides real-time tech support throughout the planning process and on-site during your event, ensuring everything runs smoothly. We also offer custom website design, collaborating closely with our graphic designers to create a sleek, user-friendly platform tailored to your event. Additionally, our IT and marketing teams work together to align technology with branding, content, and audience engagement strategies. 

Technology in the Planning Process 

With rapidly advancing technology, event planners now have the power to reimagine experiences in ways that were once unimaginable. At ETHOS, we stay ahead of these trends, leveraging cutting-edge tools to enhance engagement, streamline logistics, and create unforgettable moments. 

Technology is a powerful tool throughout the event planning process, helping planners generate ideas, visualize designs, and refine creative details before execution. From the earliest brainstorming stages to the final presentation, digital tools enhance creativity and precision, making every detail more intentional. 

How ETHOS Leverages Technology During the Planning Process 

• Creative Concepting: From refining color palettes to enhancing descriptions, technology helps bring abstract ideas to life with greater clarity. 

• AI-powered image Generation: Allows us to create detailed visual mockups, giving clients a realistic preview of their event before it becomes reality. 

• Event Diagramming Tools: From seating charts to guest list uploads, these tools help planners visualize and execute event layouts with precision. 

• Sponsor Management Tools: Simplify onboarding, track deliverables, and measure sponsor engagement, ensuring seamless partnerships and maximizing ROI. 

Now for the fun part—technology today makes the impossible possible, bringing ideas to life in ways we couldn’t have imagined just a few years ago 

How ETHOS Uses Technology to Elevate Events 

• Mesmerizing Image Projections: Transport attendees into the theme, turning any venue into a fully interactive environment. 

• Immersive Experiences: AR/VR and wearable devices bring events to life, transforming passive participation into full sensory engagement. 

• Mobile Event Apps: The ultimate event companion—offering real-time agendas, instant updates, notifications, and built-in networking to keep attendees informed and engaged. 

• AI-Enhanced Photobooths & Imaging Tech: Leverage cutting-edge AI to create personalized, dynamic photo experiences that go beyond traditional snapshots. 

By thoughtfully integrating cutting-edge technology with purpose and creativity, ETHOS ensures every event is strategic, immersive, and smoothly executed. From AI-driven personalization to interactive AR experiences, we harness innovation to enhance engagement, streamline logistics, and create moments that leave a lasting impact. It’s not just about using technology—it’s about using it intentionally to craft meaningful, unforgettable experiences. 

As technology continues to reshape the events industry, how are you leveraging innovation to enhance engagement and efficiency? Let’s start a conversation—connect with an expert at ETHOS Event Collective to explore how we can integrate purposeful technology into your next event for a seamless, immersive experience!